Seating charts get guests to the right area, but table numbers are what get them to the right seat once they reach the reception floor. Each design is fully editable in our free browser-based editor for tabletop display in standard 5x7 frames, with single-sided options for round tables and double-sided options for long banquet tables. Use traditional numbers (1, 2, 3) or replace numbers with meaningful names like cities you have visited, song titles, or anniversaries. Filter by style below to coordinate with your wedding aesthetic. Print at home or at any local print shop.
Wedding table numbers are the small printed cards that label each table at the reception. Once guests find their table assignment from the seating chart, the table number tells them which table is theirs. Our wedding table number templates are fully editable in our free browser-based editor. No Canva account, no Photoshop, no software to install. Customize the numbers themselves (1, 2, 3 or custom themed names), the typography, colors, and any decorative elements. Whether you are searching for printable wedding table numbers, editable wedding table number templates, themed wedding table names, or creative wedding table number designs, every template here is built to be customized in your browser and printed at home or at any local print shop. Most templates are sized at the standard 5x7 inches that fits a standard tabletop frame, with 4x6 options for smaller settings and double-sided options for long banquet tables.
Clean lines, modern serif typography, and generous white space. For weddings with a contemporary or modern aesthetic.
Watercolor florals and soft botanicals. Pairs with garden weddings, vineyard receptions, and floral wedding suites.
Earthy textures, terracotta tones, and hand-drawn details. Great for outdoor and desert weddings.
Formal typography and traditional layouts. Ideal for ballroom receptions, country club weddings, and black-tie events.
Warm wood tones and hand-lettered scripts. Perfect for barn weddings and farmhouse-themed celebrations.
Most weddings use simple sequential numbers (1 through 20 or however many tables you have). But increasingly, couples replace numbers with meaningful names that connect to their relationship. Both work, and our templates support either approach:
Sequential numbers. The traditional approach. Easy for guests to find their table from the seating chart. Works at every wedding regardless of formality. Best when the seating chart already has table numbers and you want zero ambiguity.
Cities you have visited together. Paris, Rome, Tokyo, Reykjavik. Romantic and personal. Works well at destination weddings or for couples who travel often. Pair with a small printed map or photo from each city for an extra touch.
Song titles or lyrics. Names of songs that matter to your relationship (your first dance, the song from your first date, songs from your shared playlist). Pair with a small printed lyric or QR code linking to the song.
Meaningful dates. The date you met, your first date, your engagement date, the wedding date. Romantic and subtle. Best for couples who love numbers and milestones.
Favorite restaurants, bars, or places you have shared. The first restaurant you ate at together, the bar where you got engaged, the city where you live. Highly personal and a great conversation starter at the table.
Books, movies, or shows you both love. Lord of the Rings locations, Friends characters, Marvel films. Fun and playful for couples whose relationship is built around shared media.
If you use themed names, make sure your seating chart matches. The chart should say "Table: Paris" not "Table 7," or guests will get confused at the entrance.
Pick the format based on your reception table layout:
Single-sided (5x7 standing card or framed). Works for round tables of 8 to 10 guests where the number only needs to be visible from one direction. Place the number in the center of the table facing the entrance. Most common format and the easiest to print.
Double-sided (5x7 prints back-to-back). Required for long banquet tables, family-style tables, or king's tables where guests sit on both sides of the table. The number needs to be visible from both sides. Print double-sided cards at home (printer must support duplex) or send to a print shop.
Tall tent format (4x6 or 5x7 folded). Stands upright on its own without a frame, with the number visible from both sides if printed double-sided. A budget alternative to framed displays.
Most weddings display table numbers in a simple tabletop frame. But our templates can be adapted for creative displays:
Tabletop frame (5x7 or 4x6). The classic approach. Frames are $1 to $5 each from craft stores when bought in bulk.
Acrylic block stand. Print on clear acrylic for a modern, minimalist look. $5 to $15 per stand.
Floral arrangement insertion. Print on cardstock with a wooden stake glued to the back. Insert into the centerpiece flowers. Works beautifully for floral and garden weddings.
Vintage book or hardcover novel. Glue or clip the printed number to the spine of a vintage book. Works at literary-themed weddings or libraries.
Mini chalkboard. Print as a chalkboard-style design on cardstock and slot into a small wooden chalkboard stand. Rustic and barn-wedding favorite.
Hanging from a balloon or ribbon. Print double-sided cards with a small hole punched at the top. Tie to a helium balloon or ribbon hung from above the table.
Geometric stand. Print and slot into a hexagonal or triangular metal stand. Modern and gallery-style for minimalist weddings.
Decide on numbers vs themed names before you start. If using themed names, finalize your list (cities, songs, dates) before designing so each card can be customized to match your seating chart.
Pick a template that matches your wedding invitation suite. Filter by style above (Minimalist, Floral, Boho, Classic, or Rustic).
Open the template in our free browser-based editor. Customize each card with the number or name, and pull color codes from your wedding suite for visual consistency.
Decide on single-sided or double-sided format based on your table layout. Round tables: single-sided. Long banquet tables: double-sided.
Download the print-ready PDFs. Print at home on 80lb to 100lb cardstock or send to a local print shop.
Acquire your display stands (frames, acrylic, stakes for floral arrangements) 1 to 2 weeks before the wedding. Set up table numbers 1 to 2 hours before guests arrive (the venue or your day-of coordinator typically handles placement).
Wedding table numbers are part of the dinner table stationery suite. Most couples coordinate them with matching place cards at each seat, food menus placed at each setting, and a seating chart at the entrance to the reception. For ceremony stationery, see our wedding programs and welcome signs. Browse the full Ceremony & Reception Essentials collection for the complete day-of stationery suite.
You need one wedding table number per table, not per guest. The number of tables depends on your guest count and how many people you seat at each table. Most weddings seat 8 to 10 guests per round table. For a 100-guest wedding at 8 per table you need 13 table numbers (one per table plus extras). For 150 guests at 8 per table you need 19 numbers. For 200 guests at 10 per table you need 20 numbers. Add 1 to 2 extra in case a number is damaged during setup or you need to add a last-minute table.
The standard wedding table number size is 5x7 inches in a tabletop frame, which is the same size as a typical photo frame and works on every reception table. For smaller settings (intimate weddings of 50 guests or fewer with 4-foot round tables), 4x6 is also common. For long banquet tables where the number needs to be visible from both sides, print 5x7 double-sided cards. Tall tent-format cards (4x6 or 5x7 folded) stand upright without a frame and work double-sided naturally.
Both work. Use sequential numbers (1, 2, 3) for simplicity and zero ambiguity, especially at large weddings of 150+ guests where guests need to find their table fast. Use themed names (cities you have visited, song titles, meaningful dates) for personalization, especially at smaller weddings of 50 to 150 guests where guests have time to enjoy the personal touches. If you use themed names, make sure your seating chart matches the names exactly so guests do not get confused.
Yes. Wedding table numbers are easy to print at home because most weddings only need 10 to 25 numbers, and 5x7 cards print 2 per 8.5x11 inch sheet. Use 80lb to 100lb cardstock in matte or smooth finish. For double-sided table numbers (long banquet tables), use a printer that supports duplex printing or print one side, flip the paper, and print the second side. For 20 double-sided table numbers, allow 1 to 2 hours of printing time including setup and verification.
Print wedding table numbers 2 to 4 weeks before the wedding. Unlike place cards (which depend on final guest count and meal selections) and seating charts (which depend on RSVPs), table numbers do not change once you have decided on your table count and naming convention. Print early to avoid the last-week rush, and store the printed cards flat with the frames you will use to display them.
Standard tabletop photo frames (5x7 or 4x6) are the most common option. They cost $1 to $5 each from craft stores, IKEA, or thrift stores when bought in bulk. Alternatives include clear acrylic block stands ($5 to $15 each), wooden chalkboard stands ($3 to $10 each), or DIY options like inserting cardstock with a wooden stake into your floral centerpieces. For tent-format cards, no holder is needed because the cards stand upright on their own. Match your stand choice to your wedding aesthetic: simple frames for minimalist, wooden for rustic, acrylic for modern.
